Unfortunately, far too many of us deal with the difficult issue of email overload. So much of our communication is done digitally and through email in particular. It seems to be increasingly difficult for many people to find an email routine that leaves their inbox clean and their mind at ease. An inbox that is bursting at the seams has a great impact on your mind. Though you may close your inbox, your brain does not turn off the reminders that you have 3,453 emails waiting to be read, deleted or archived. Over time, this will not only increase your stress levels, but it will also max out your email storage forcing you to deal with it, or in the case of our reader John, create a brand new account and start the horror over again.
You Ask …
I Answer …
John, you are a recovering email hoarder. Don’t worry, you are not alone.
Before we answer John’s Question…..Steve Goes Old School!
It is focuses on EXACTLY THE ISSUE OF EMAIL OVERLOAD!
It may be a bit ragged around the edges (I was still figuring out my video style ect) bu the content is top notch!
Now on to John’s immediate issue:
Start by deleting and removing what you do not need from your account, the steps below will help outline how to do this quickly.
Mass delete messages:
Select>Select All Messages>Delete
Remove spam messages:
Spam>Delete all spam messages now
Remove repeated messages:
Enter the Subject, To, or From into the search bar>Search>Select All>Select all messages that match this search>Delete
Deleting messages from your mailboxes will move the message from that particular mailbox and into the trash. To free up storage space, be sure to delete the messages from the trash for permanent removal and to reclaim the space on your account.
To remove messages from Trash
Trash>Empty Trash Now
Other Tools to Help with Email Overload:
Many times, an overflowing inbox means you subscribed to numerous newsletters and haven’t had a chance to unsubscribe from them all. Unsubscribing can be a tedious task. Unroll.me is a tool designed to assist with this. We have a video on Unroll.me that you may find useful.
Scans email to identify large attachments, compile them for your review so you can delete them and save on space.
We know that John is not alone in this battle of being inundated by email overload. It is a real problem for many. Once you have caught up and gained control of your email inbox by utilizing some or all of the steps recommended, adopting a plan such as inbox zero, will help to increase your productivity and decrease the stress of your inbox. A quick Google search will provide many resources for the concept of inbox zero.
We hope that these tips help you to take a sigh of relief, and avoid yourself being captured on an episode of Hoarders! Until next time … have fun stormin’ the castle!